Assistant to Administrator

We are looking for someone with excellent organisational skills, strong attention to detail, good written and verbal communication skills, and confidence using Microsoft Office and digital systems

Responsibilities

The Assistant to the Administrator will be line-managed by the Associate Vicar and will also receive day-to-day oversight and instruction from the Administrator. The post-holder will be responsible for: Producing, printing, and folding Orders of Service for weekly Sunday services and other church services and events, using Microsoft Word, Adobe Acrobat, and LibreOffice Draw. Preparing online versions of Orders of Service and distributing them as required. Emailing Orders of Service and related materials to the member of the Ministry Team leading the relevant service or event. Preparing and sending the weekly mailing to housebound church members. Preparing cheques for signature and maintaining accurate financial records on Excel spreadsheets. Printing and preparing Annual Parochial Church Meeting (APCM) packs and other parish documents. Printing materials for the church's Free English ministry. Taking occasional utility meter readings (e.g. electricity and water). Being present on site during working hours to provide access for contractors, tradespeople, and maintenance personnel. Maintaining funeral and memorial registers and ensuring records are kept up to date. Assisting with the digitisation and maintenance of safeguarding records and processes under supervision. Responding to routine administrative enquiries and providing general administrative support. Supporting the Administrator with other administrative, operational, and project-related tasks as required. Occasionally undertaking additional duties consistent with the nature and level of the post.

Required skills

Excellent organisational and administrative skills. Good working knowledge of Microsoft Office, particularly Word, Outlook, and Excel. Accurate typing and data-entry skills. Ability to maintain electronic records, databases, and filing systems. Excellent attention to detail and a high degree of accuracy. Strong written and verbal communication skills in English. Ability to prioritise workload, manage routine tasks efficiently, and meet deadlines. Ability to work independently with minimal supervision and to use initiative when appropriate.

Other

Honest, trustworthy, and able to maintain confidentiality. Friendly, professional, and courteous manner. Reliable, punctual, and well organised. Able to work cooperatively with clergy, church staff, volunteers, contractors, and members of the congregation. Willing to undertake safeguarding and other training required by the church. Faith and Ethos Sympathy with the aims, values, and ministry of St Simon Zelotes. Ability to work supportively and harmoniously within the church's conservative evangelical ethos. Respect for orthodox biblical Christian beliefs and the teaching ministry of the church. Desirable Criteria Previous experience in an administrative, office, church, charity, or not-for-profit setting. Experience of preparing publications or printed materials. Familiarity with Adobe Acrobat PDF software and/or LibreOffice Draw. Experience of maintaining registers, records, or databases. Understanding of Church of England structures, liturgy, and the church year. Experience of handling confidential or sensitive information. Familiarity with church safeguarding procedures and good practice. Other Requirements Right to work in the United Kingdom. Willingness to comply with the church's safeguarding policies and safer recruitment procedures. Ability to work on Fridays and undertake occasional additional hours by agreement.