Receptionist/Administrator

The aim of the role is to provide administrative support to the Director of PT, Business Manager and Finance manager by undertaking a wide-range of operational tasks and to be the first point of contact for visitors and phone calls.

Responsibilities

General: - Office administration. - Fielding general enquiries. - Answering and responding to phone calls. - Welcoming visitors. - Ordering office & catering supplies. - Management of staff & student key cards. - Management of the office diary. - Organisation of staff meetings (agenda & minutes). - Oversight of the maintenance log. - Looking after incoming & outgoing post. - Monitoring and responding to applications for new appointments. - Willingness to undertake First Aid training. - General housekeeping tasks. Finance: In conjunction with the Finance Manager: - Processing supplier invoices, authorising payments (including honorarium) - Managing student fees. - Ensuring details in the database are correct - Sending the fee requests - Emails, managing enquiries and updating details from the bank - Greek fees - liaising with churches and students, arranging collection of fees along with termly fees or using sum up General: - To participate in the daily staff prayer meeting & regular whole staff meetings. - To participate in the performance and development review process, taking personal responsibility for identification of learning, development, and training opportunities in discussion with line manager. - Comply with all Trust policies and procedures, including the Code of Conduct and those relating to safeguarding, equal opportunities, health & safety, confidentiality and data protection, reporting concerns to the safeguarding lead. - Contribute to the overall ethos, work and aims of the Proclamation Trust. The duties above are neither exclusive nor exhaustive and the post-holder may be required by the Business Manager to carry out appropriate duties within the context of the job, skills and grade.

Required skills

The successful candidate will have: - A mature faith in Christ, seeking to grow in wisdom and godliness - Excellent organisational skills with experience of working in administration in a busy office environment - The ability to work under pressure & adapt to changing demands and priorities - The ability to maintain high levels of accuracy, confidentiality and integrity - Excellent customer service & interpersonal skills - The ability to work well within a team - Excellent verbal and written communication skills - Proficiency with Microsoft Office and Google office suite and confident with using technology. - Knowledge of accounts or financial acumen - Knowledge of General Data Protection Regulations - Genuine commitment to the mission and vision of the Proclamation Trust and ability to articulate the importance of the organisation's work to a variety of audiences

Other

Not sure that you tick all the boxes? While this job description is an outline of the ideal candidate, we would not necessarily expect one person to have all the skills and experience required. If you fulfil many of the criteria, with a willingness to learn through working alongside others, we would like to hear from you.